What’s the one thing you should consider when choosing a venue for your event?
If only it was that easy!
There’s so many things to think about, that narrowing it down to ten things is actually quite hard.
But here we go, 10 top tips to help you choose a venue for your special event.
Choose your date and start planning early
This may sound obvious, but if you’re striving for unique and fabulous – then you need to secure your venue well in advance. It’s also a good idea to plan backwards – so if your event is 1st May, then invitations should be sent mid-March and so on. Always give yourself a little extra wiggle room to allow for any delays.
Be clear on your objective for the event
For instance, if you’re planning a corporate event to schmooze potential clients – then your objective is to find a venue which is spectacular, oozes style and offers impressive service. An anniversary party might call for a more intimate, romantic setting and so your objective would be to choose a venue which is smaller and has a gorgeous backdrop for photo opportunities.
Know your budget
It’s so easy to get carried away when you fall in love with a venue. Finding a special setting can be an emotional experience. But spending more than your budget will allow could mean other elements of your event may suffer. Be realistic, open minded and don’t be afraid to negotiate!
Know your audience
Who is attending your event and what’s important to them? You may love the look of an edgy bar in town, but does it really suit the needs of your guests? Try not to be guided by your imagination and pounding heart. It’s a good idea to take someone with you when you visit a venue, and have a second tour a few days later – when you feel more objective.
As they say, it’s everything. Your venue needs to be accessible to your guests and cater to all of their needs. If you’re planning a wedding, the location is key to a smooth and hassle-free day. Whilst a Manor House in the middle of nowhere for your sales meeting will give you the seclusion and discretion you need for engaging discussions.
What kind of space do you need?
Sit-down dinner, drinks and canapés reception, conference meeting …one space will not suit all. Have a clear plan in mind about how you want the event to feel and flow. That’s not to say that you can’t think outside the box. An unconventional space can seriously add to the wow factor to your event.
Services and amenities
Let’s face it, you’re looking to impress. And uninterested staff, a tired looking venue or no parking is going to get your guests talking for all the wrong reasons. So, what do you need? A party for children will require open space, washrooms near by and adequate changing facilities. You’ll need projectors, strong Wi-Fi and quiet break out rooms for your corporate event.
A really important one, but near the end of our list because you can largely rely on your own gut feel. You’ll know when you walk into a venue if it’s the right vibe for you and your event. However, if you’re having an evening event, ensure you visit at night – you could see and feel a whole different ambience during the day.
Do your research
Who books anything without reading reviews these days, or asking within their circle of friends? However, if your venue is super exclusive, it might be more difficult. In which case, don’t be afraid to ask the person you’re booking with for the telephone number of a previous client who’d be happy to have a chat with you. And have a peek at their social media and online reviews for further insight.
Visit several venues
Rather like shopping for the perfect outfit, when it comes to finding the ideal venue for your event you have to keep an open mind and try a few on for style! Ask lots of questions, make plenty of notes, even snap a few photos on your smartphone. And then compare. Every venue is not right fit for every event. Take the time to find the one that is right for your’s.
You want your event to impress. To give you and your guests goose pimples! You want a day to remember.
Choosing the right venue for your event can feel overwhelming and confusing. Where do you begin?!
Let Secret Spaces help you. Take a look at our carefully curated collection of amazing event venues. Or if you still can’t find what you’re looking for, call us on 07841 579497 for an informal chat, or email firstname.lastname@example.org with a wish list for your event.